WITFL Tournament Athlete Agreements

1. ASSUMPTION OF RISK. I understand and acknowledge that participation in the WITFL Indoor Track & Field Tournament, including but not limited to warm-ups, practices, drills, testing, competition, running events, hurdle events, jumping events, field events, use of equipment, athlete movement, staging, team activities, and presence in or around the venue, involves inherent and significant risks. These risks include, without limitation, falls, slips, trips, collisions with athletes or objects, contact with equipment, muscle strains, sprains, tears, fractures, head injury, concussion, illness, dehydration, heat-related illness, cardiac events, permanent disability, and death. I knowingly and voluntarily assume all such risks, whether known or unknown, expected or unexpected, and whether arising from ordinary negligence or otherwise, to the fullest extent permitted by law.

2. VOLUNTARY PARTICIPATION. I understand that participation is voluntary. I choose to participate, or permit the participant to participate, with full knowledge of the risks involved.

3. HEALTH AND MEDICAL FITNESS. I certify that I, or the participant, am physically and medically able to participate in this event and have not been advised otherwise by a qualified medical professional. I understand it is my responsibility to seek medical advice regarding participation and to disclose any condition that could affect safe involvement.

4. RELEASE AND WAIVER OF LIABILITY. To the fullest extent permitted by law, I release, waive, discharge, and hold harmless WITFL, World Indoor Track & Field League, TrackFIT, event operators, venue owners, venue managers, landlords, sponsors, sanctioning bodies, affiliated entities, officers, directors, employees, contractors, coaches, volunteers, staff, agents, representatives, successors, and assigns from and against any and all claims, demands, causes of action, damages, liabilities, losses, costs, or expenses of any kind arising out of or related to participation in, attendance at, travel to or from, or involvement with the event, including claims arising from personal injury, illness, property damage, disability, or death, except to the extent caused by gross negligence or willful misconduct where such limitation is not permitted by law.

5. INDEMNIFICATION. I agree to indemnify, defend, and hold harmless the released parties from and against any claims, liabilities, damages, costs, and expenses, including reasonable attorneys’ fees, arising out of my actions, the participant’s actions, breach of this agreement, or participation in the event.

6. EMERGENCY CARE. I authorize event personnel to secure emergency medical treatment if deemed necessary, and I understand that I am solely responsible for all medical costs and expenses incurred on behalf of myself or the participant.

7. RULES AND REMOVAL. I agree to follow all event rules, safety instructions, venue policies, staff directives, and competition procedures. I understand the event reserves the right to remove or disqualify any participant or attendee for unsafe conduct, disruptive behavior, rule violations, unsportsmanlike conduct, or conduct deemed contrary to event operations, without refund where permitted.

8. PROPERTY. I understand the released parties are not responsible for lost, stolen, or damaged property.

9. MINOR PARTICIPANTS. If I am signing on behalf of a minor, I certify that I am the parent or legal guardian of that minor, that I have authority to sign, and that I agree to all terms of this waiver on behalf of both myself and the minor participant.

10. BINDING EFFECT. I understand this agreement is intended to be as broad and inclusive as permitted by law. If any portion is found unenforceable, the remaining portions will remain in full force and effect.

1. DATA COLLECTION AND EVENT INTELLIGENCE. I understand and acknowledge that WITFL and TrackFIT may collect, capture, record, process, analyze, and store competition data, athlete input data, performance metrics, testing results, event participation data, scoring inputs, ranking inputs, timing-related information, movement-related information, comparative outputs, and other event intelligence during registration, event operations, competition, and post-event processing.

2. TYPES OF INFORMATION. The information collected may include, without limitation, name, age, division, event selections, contact information, team assignment information, performance marks, rankings, scores, competition results, video-derived or observation-based scoring inputs, movement outputs, and related operational or athlete-development information.

3. PURPOSE OF USE. I authorize WITFL and TrackFIT to use collected data for registration, roster management, event administration, scoring, ranking, athlete placement, competition operations, officiating support, reporting, athlete development, performance review, historical records, research, quality control, analytics, product development, platform development, marketing support, promotional storytelling, and other lawful business purposes related to WITFL, TrackFIT, and affiliated operations.

4. SCORING AND RANKING TERMS. I understand the event may use TrackFIT inputs and event-specific scoring methods to determine competition results, rankings, evaluations, reports, comparative outputs, placement, or related performance determinations. I understand that WITFL and TrackFIT reserve the right to define, revise, apply, interpret, and administer their competition and scoring systems in their discretion.

5. REPORTING AND DISCLOSURE. I understand that competition results, rankings, reports, leaderboards, athlete profiles, comparative summaries, and related outputs may be shared publicly, privately, commercially, or operationally by WITFL, TrackFIT, event staff, coaches, teams, partners, sponsors, and affiliated entities.

6. DATA STORAGE AND RETENTION. I understand that collected data may be stored, retained, reviewed, reprocessed, and used after the event for operational continuity, analytics, historical comparison, athlete development, future event use, and related lawful business purposes.

7. NO OWNERSHIP CLAIM. I understand that participation in the event does not give me ownership rights in WITFL, TrackFIT, event databases, scoring systems, methodologies, rankings, reports, software outputs, or related event intelligence, except for rights that cannot legally be waived.

8. ACCURACY AND LIMITATIONS. I understand that data, scoring outputs, rankings, and reports may rely on event conditions, human administration, equipment, software, and operational judgment. I agree that WITFL and TrackFIT do not guarantee uninterrupted availability, absolute accuracy, or fitness for a particular purpose of any ranking, score, report, or data output.

9. CONSENT TO USE. By signing, I expressly consent to the collection, processing, storage, analysis, publication, and use of the participant’s and/or my event-related data as described above.

10. MINOR CONSENT. If I am signing for a minor, I certify that I am the parent or legal guardian and authorize WITFL and TrackFIT to collect and use the minor participant’s data as described in these terms.

1. GRANT OF RIGHTS. I grant to WITFL, World Indoor Track & Field League, TrackFIT, their affiliates, successors, licensees, sponsors, media partners, contractors, representatives, and assigns the irrevocable right and permission to photograph, film, videotape, livestream, broadcast, record, reproduce, edit, publish, distribute, display, transmit, create derivative works from, and otherwise use my or the participant’s name, image, likeness, voice, appearance, biographical information, team name, performance, results, and any statements made in connection with the event.

2. PERMITTED USES. I understand these materials may be used in any format or media now known or later developed, including but not limited to websites, social media, livestreams, broadcasts, event presentations, promotional materials, advertisements, sponsor materials, educational materials, reports, rankings, highlight reels, press releases, digital products, and commercial uses related to WITFL, TrackFIT, and affiliated operations.

3. COMPENSATION WAIVER. I understand and agree that no additional compensation, royalty, approval right, inspection right, or notice is owed to me for any use of such materials, unless otherwise required by written agreement signed by an authorized representative of WITFL.

4. EDITORIAL AND COMMERCIAL USE. I waive any right to inspect or approve the final product or use, and I understand that recordings and images may be edited, cropped, combined with other content, branded, captioned, distributed, licensed, promoted, monetized, or reused.

5. RELEASE. I release and hold harmless WITFL, TrackFIT, and all authorized users from claims arising out of the capture or use of such materials, including claims for libel, defamation, invasion of privacy, right of publicity, emotional distress, or alteration or distortion, except where prohibited by law.

6. EVENT COVERAGE. I understand the event environment may be photographed or recorded continuously or intermittently, and that my or the participant’s presence at the event may result in incidental or featured capture.

7. RESULTS AND PUBLIC IDENTIFICATION. I authorize WITFL and TrackFIT to identify me or the participant by name, team, city, division, ranking, event, performance result, or related competition information in connection with event coverage and reporting.

8. MINOR CONSENT. If I am signing on behalf of a minor, I certify that I am the parent or legal guardian of that minor and grant these rights on behalf of the minor participant.

9. IRREVOCABLE PERMISSION. I understand this permission is perpetual, worldwide, fully transferable, sublicensable, and irrevocable to the fullest extent permitted by law.